Members and roles

Manage members, invitations, roles, and access inside your Oculon workspace.

Member and role management is the foundation of secure collaboration. You can access the workspace members list from the Users tab under the Admin section in Settings. (To open Settings, click your profile icon and select the Settings option).

Managing members

From the members list, admins can:

• Update user roles: Change permissions for any member.
• View group membership: See which groups a user belongs to.
• Remove members: Revoke access to the workspace entirely.

Workspace roles

Oculon uses two primary workspace-level roles:

• Workspace Admin: Full control over settings, members, and all workspace resources.
• Workspace Member: Standard access to create and collaborate on models and boards.

Invite user flow

To bring new people into your workspace:

1. Click the Invite Users button.
2. Enter email addresses: You can invite one or multiple users by entering comma-separated email IDs.
3. Choose access: Select the appropriate access level from the dropdown menu.
4. Submit: Once submitted, these users will appear under a Pending status.

Manage pending invites

Invitations remain pending until the user accepts the request. Admins can revoke an invite at any time before it is accepted if needs change.

Keep roles simple

Use the smallest role set that still matches how your organization works. Too many slightly different roles are harder to audit and harder to explain.

Prefer group-based scaling

When several people need the same access, place them in a group instead of managing every permission one by one.